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I. Call to Order
At the meeting of June 14, 2005, Chairman Duncan will call the meeting to order.
II. Pledge of Allegiance and Moment of Silence
At the meeting of June 14, 2005, Chairman Duncan will call on a member of the Board to lead the Pledge of Allegiance and a Moment of Silence .
III. Recognitions
A. Guilford County Schools’ Employee of the Month for June 2005
At the meeting of June 14, 2005, the Board will recognize Lettace Lindsey, a school nutrition services assistant who was named Guilford County Schools’ Employee of the Month for June 2005. Ms. Lindsey serves lunch to students, most of whom she knows by name, at Alderman Elementary. If you have questions regarding this item, please contact District Relations at 370-8386, prior to the meeting.
B. Rookie Teachers of the Year
At the meeting of June 14, 2005, the Board will recognize the 2005 Guilford County Schools Rookie Teachers of the Year. Jennifer Lea Maccarone of Guilford Middle was named Rookie Teacher of the Year and Secondary Rookie Teacher of the Year. Lori Beth Presley of Gateway Education Center was named Elementary Rookie Teacher of the Year. Additional first year GCS teachers that were recognized were Jasmine O’Neill, Cone Elementary; Emily Scott, Allen Jay Elementary; and Elizabeth Joy Sheriff, Ragsdale High. If you have questions regarding this item, please contact District Relations at 370-8386, prior to the meeting.
C. Mentor of the Year and Finalists
At the meeting of June 14, 2005, the Board will recognize Tracy Roof of Northeast Middle as the 2005 Dr. Martha Sharpless Mentor of the Year. The finalists were: Karen Cannon, Morehead Elementary; Carolyn Hiatt, Hunter Elementary; Christine Carter, Archer Elementary; Marie Mackay, Colfax Elementary; Jane Edwards, Northwood Elementary; and Sandra Martin, Sedalia Elementary. If you have questions regarding this item, please contact District Relations at 370-8386, prior to the meeting.
IV. Public Comments
At the meeting of June 14, 2005, Chairman Duncan will call on members of the public who have requested an opportunity to address the Board.
V. Approval of Agenda
At the meeting of June 14, 2005, Chairman Duncan will ask Board members to review the meeting agenda and will call for a motion to approve or revise it. If you have questions, please contact Chairman Duncan at 378-5315, prior to the meeting.
VI. Consent Agenda
A. May 2005 Meeting Minutes
At the meeting of June 14, 2005, the minutes of the May 2 Budget Work Session, May 10 Regular Meeting, May 12 Special Called Budget Work Session, and May 26 Regular Meeting will be presented for approval. If you have questions or suggested revisions, please contact Chapel Thompson at 370-8992, prior to the meeting.
B. Personnel Action Reports
At the meeting of June 14, 2005, the Consent Agenda includes personnel actions as noted in the monthly Personnel Action Report requiring Board approval. Should there be any additional personnel action requiring Board approval, you will receive notification prior to the meeting. If you have any questions, please contact Mike Harris, Chief Human Resources Officer, at 370-8340, prior to the meeting.
C. 2004-2005 Budget Amendments/Transfers Report
At the meeting of June 14, 2005, the Consent Agenda includes State, Local, Federal, Capital Outlay, and After School Care Enrichment Services (ACES) budget amendments/transfers for the 2004-2005 school year as follows:
State Public School Fund Amendment #9 reflects:
- the receipt of February and March, 2005 substitute reimbursement ($41,714)
- the receipt of Group home allotment for Children with Special Needs ($61,494)
- the receipt of Special fuel allotment for Transportation ($209,826)
- transfers due to site-based requests and year-to-date expenditures
Local Current Expense Fund Amendment #9 reflects:
- the receipt of Smart Start reimbursement for March, 2005 ($23,075)
- the receipt of More at Four reimbursements for March, 2005 ($72,105) and April, 2005 ($70,725)
- the receipt of Bryan Foundation donation for Fullan training ($100,000)
- the receipt of Moses Cone-Wesley Long Community Health Foundation donation for the Automatic External Defibrillators (AED) Initiative to purchase defibrillators ($7,500)
- transfers due to site-based requests and year-to-date expenditures
Federal Grant Fund Amendment #9 reflects:
- the receipt of Fund for the Improvement of Education (FIE) - Low Performing Schools Grant ($237,000)
- transfers due to site-based requests and year-to-date expenditures
Capital Outlay Fund Amendment #10 reflects:
- the transfer of funds within the McLeansville Elementary School project from construction to technology ($250,000)
After School Care Enrichment Services (ACES) Fund Amendment #7 reflects:
- the balance of 2004 summer program revenue
- transfers due to site-based requests and year-to-date expenditures
If you have questions regarding any of the budget amendments or transfers, please contact Sharon Ozment, Chief Finance Officer, at 370-8343, prior to the meeting.
D. 2005-2006 Interim Budget Resolution
At the meeting of June 14, 2005, the Consent Agenda includes a recommendation to approve an interim budget resolution in accordance with North Carolina General Statutes 115C-434. This resolution is predicated upon (1) the assumption that the district will receive, at a minimum, a county appropriation to the local current expense fund for fiscal year 2005-2006 equal to the $130,665,521 amount received for fiscal year 2004-2005 and (2) any budget amendments/transfers being reported to the Board of Education on a monthly basis and entered into the Board minutes. If you have questions regarding any of the budget amendments or transfers, please contact Sharon Ozment, Chief Finance Officer, at 370-8343, prior to the meeting.
E. Renewal of Milk and Ice Cream Contracts for School Nutrition Services
At the meeting of June 14, 2005, the Consent Agenda includes a recommendation to approve the renewal of a contract with Pet Dairy, Wilkesboro, North Carolina, at an estimated cost of $1,724,893 for milk and $126,562 for ice cream for the 2005–2006 school year. The original contract approved by the Board on June 8, 2004 was for a one year term with the option to renew up to four years. The service provided to date has been satisfactory. The renewed period for this contract would be July 1, 2005 through June 30, 2006. If you have questions regarding this item, please contact John Mann, Purchasing Officer, at 819-2734, prior to the meeting.
F. Renewal of Produce Contract for School Nutrition Services
At the meeting of June 14, 2005, the Consent Agenda includes a recommendation to approve the renewal of a contract with Foster Caviness, Greensboro, North Carolina, at an estimated cost of $721,325 for the 2005–2006 school year. The original contract approved by the Board on June 24, 2004 was for a one year term with the option to renew up to four years. The service provided to date has been satisfactory. The renewed period for this contract would be July 1, 2005 through June 30, 2006. If you have questions regarding this item, please contact John Mann, Purchasing Officer, at 819-2734, prior to the meeting.
G. Contract for Vending Services – Juice/Isotonic Beverages for School Nutrition Services
At the meeting of June 14, 2005, the Consent Agenda includes a recommendation to award a contract to Coca-Cola Bottling Company, Consolidated, Greensboro, North Carolina for vending services for juice/isotonic beverages for the 2005-2006 school year. Three bids were received on June 1, 2005. The bids were based on the percent of commission paid to Guilford County Schools. Coca-Cola Bottling Company, Consolidated, submitted the highest percentage bid of 43 percent commission paid to Guilford County Schools. If you have questions regarding this item, please contact John Mann, Purchasing Officer, at 819-2734, prior to the meeting.
H. Application for State and Federal Funding of Career and Technical Education
At the meeting of June 14 , 2005, the Consent Agenda includes the Board's approval of the application for state and federal funding of Career and Technical Education programs for fiscal year 2005-2006. In the Improvement Plan, data for Performance Indicators 1-7 will be populated in the plan by the North Carolina Department of Public Instruction after ASSET scores, VoCATS end-of-year post-test assessments, and other end-of-year information has been uploaded to the state by local school districts. The application must be submitted by June 30, 2005. If you have questions regarding this item, please contact Sylvia Anderson, Director of Workforce Development, at 370-8357, prior to the meeting.
I. Title I and Title V Applications for Federal Funding
At the meeting of June 14, 2005, the Consent Agenda includes a recommendation to approve the Title I and Title V applications for 2005-2006 school year. The 2005-2006 allocation for Title I is $14,582,223 and for Title V is $227,156.
Title I
Included in the Title I application are funds directed towards supporting students who fail to meet state and local performance standards, pre-kindergarten, parental involvement, and eligible students in private schools. Eligible schools receive Title I funds based upon free and reduced lunch percentages. Schools will be served at or above 60 percent at elementary schools, 67 percent at middle schools, and 75 percent at high schools. All 38 schools will be school-wide Title I programs.
Title V
Title V funds are used to support our innovative programs. Title V funds will pay for the Director of Choice Schools who will work with the Executive Director of Special Services to oversee the magnet and choice schools district-wide. Included in the director’s job duties are: program evaluation, assurance of program quality, recruitment of students and staff, implementation of national magnet and choice program goals, staff certification, school and community outreach, and ongoing program implementation needs. An office support position will provide assistance to the director in carrying out his/her duties as they directly relate to magnet and choice school program implementation. Additionally, Title V funds will be utilized to support The Early College at Guilford.
If you have questions regarding this item, please contact Dr. Peggy Thompson, Chief Academic Officer, at 370-8106, prior to the meeting.
J. Reduction of Insurance Requirements of Motor Coach Carriers
At the meeting of June 14, 2005, the Consent Agenda includes a recommendation that effective July 1, 2005 Guilford County Schools change the insurance requirements for motor coach carriers that contract with the district to provide transportation services to a total of $10 million - $5 million in auto insurance coverage and $5 million in general liability coverage.
The district will continue to require that the motor coach carriers have workers compensation insurance on their employees; however, we have not required nor do we propose requiring any specific limit/level on the workers compensation coverage that the carriers have on their employees.
We believe that the insurance requirement change will (a) provide the district with appropriate level(s) of insurance coverage; (b) be in line with the requirements of surrounding counties; (c) result in more motor coach carriers being eligible to and interested in contracting with the district to provide transportation services; and (d) help us secure more competitive prices for these services for our schools.
We currently require motor coach carriers that contract with the district to provide transportation services to have $10 million in auto insurance coverage. The requirement was changed from $5 million to $10 million on or about August 2001. The increase was prompted by an accident in Cumberland County involving a motor coach carrier that resulted in some $7.5 million in damages. While our revised auto insurance requirement exceeded that of surrounding counties, we were of the opinion that the increased dollar threshold provided the appropriate level of coverage for the district at that point in time. If you have questions regarding this item, please contact Sharon Ozment, Chief Finance Officer, at 370-8343, prior to the meeting.
K. 2005-2006 Insurance Coverage
At the meeting of June 14, 2005, the Consent Agenda includes the Board's approval of the following lines of insurance coverage for 2005-2006: General Liability, Auto, Garage Keeper & Garage Liability, Law Enforcement Liability, Student Athletic, Student Accident, High School Catastrophic, Middle School Catastrophic, Errors and Omissions, and Excess Worker’s Compensation and Employer’s Liability. The North Carolina Department of Public Instruction Insurance Section has advised the district that the property insurance premium of $492,070 is to be used as an estimate versus actual cost at this point in time. The estimated premium is $3,694 higher than the actual 2004-2005 premium of $488,376. The estimate reflects the net effect of a property insurance market that has softened a bit and an increase in cost due to additional square footage coming on-line in 2004-2005 as part of the district’s CIP (Capital Improvement Plan) program as well as the purchase of additional mobile classrooms. The district will secure a binder from the current provider of property insurance in order to ensure that there is no lapse in coverage. If you have questions, please contact Sharon Ozment, Chief Financial Officer, at 370-8343 or Wanda Frazier, Program Administrator for Fixed Assets/Risk Management, at 819-2745, prior to the meeting.
VII. Discussion of A.J. Simeon Stadium
At the meeting of June 14, 2005, High Point Mayor Becky Smothers will present to the Board information relating to A.J. Simeon Stadium. If you have questions regarding this item, please contact Dr. John Wright, Chief Administrative Officer, at 819-2763, prior to the meeting.
VIII. Staff Reports
A. Middle School Update
At the meeting of June 14 , 2005, Dr. Peggy Thompson, Chief Academic Officer, will present to the Board an update that reflects the current and future initiatives to increase rigor and improve student performance in middle schools. If you have questions regarding this item, please contact Dr. Thompson at 370-8106, prior to the meeting.
B. No Child Left Behind (NCLB) Choice Plan
At the meeting of June 14, 2005, Dr. Peggy Thompson, Chief Academic Officer, will present to the Board information regarding the No Child Left Behind (NCLB) Choice Plan as it relates to Title I schools who have not made Adequate Yearly Progress (AYP) for two consecutive years. If you have questions regarding this item, please contact Dr. Thompson, at 370-8106, prior to the meeting.
IX. Reports from the Chairman, if needed
At the meeting of June 14, 2005, Chairman Duncan will share reports of the Board’s activities should there be any events to be reported.
X. Closed Session
At the meeting of June 14, 2005, the Board will address business requiring a closed session.
XI. Board Comments
At the meeting of June 14, 2005, Board members will each be allowed two minutes to make remarks, as they deem appropriate.
XII. Adjournment
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